Constitution Template

Constitution Template

Sample Constitution
Date of origin: July 2006

I. Purpose

A. The purpose of the Penn State Sample Organization is to provide a guide to what student organization constitutions should look like.

II. Membership

A. At all times, all active members shall be full-time, officially registered undergraduate students at Penn State Brandywine.
B. All members of the organization shall be active members.
C. At all times there shall be at least 8 active student members.
D. This organization may restrict membership but will uphold the Penn State non-discriminatory clause and will not discriminate on the basis of race, religion, sex, physical handicap or creed.
E. New Membership and Recruitment
1. Any and all interaction/activity between members and/or new members will be limited to guidelines stated by University policy, as well as local, state and federal laws.
F. The club reserves the right to expel a member who is not following the policies of the organization with a super majority vote of attending members - quorum is 75% of active members.
G. This organization will not restrict membership based on characteristics of a student, which are intrinsic to the identity of that student, and are not essential to the potential value of that student as a member of that organization and the Penn State University community at large.

III. Officers

A. Only full-time, officially registered active student members shall be eligible to serve as appointed or elected officers. Further limitations are subject to the Office of Student Affairs approval.
B. Offices
1. The President is the spokesperson for the organization. The President presides at all meetings.
2. The Vice-President shall serve as President when the President is unable to do so.
3. The Treasurer shall be charged with handling all organizational finances, including the organization’s SGA account.
C. Filling unexpired vacancies:
1. Nominations are taken at the meeting following the vacancy. Elections also occur at this meeting.
2. If a majority (50%+1) is not obtained by any of the candidates, the candidate receiving the lowest number of votes is eliminated and the active members shall vote again.
3. When nominations are being taken to fill unexpired terms, any member of the organization may nominate another member of the organization by simply raising his/her hand and indicating such when recognized.

IV. Meeting

A. The President may call special meetings should he/she see fit.
B. Members shall be notified by the President of all meetings by email.
C. Adequate advance notice must be given to all active members.

V. Voting

A. Only active members may vote.
B. Quorum for all voting shall be fifty percent plus one (50%+1) of the active membership.
C. A simple majority (50% +1) shall be necessary for all voting. This majority shall be derived from the active members present.

VI. Finances

A. All organizational funds are to be deposited and handled through the Office of Student Affairs on the 2nd floor of Commons Building.
B. This organization shall collect dues that will not be excessive.
C. The Treasurer, with the consent of the President, will determine dues.
D. Dues shall be collected semi-annually.

VII. Elections

A. No one involved in conducting the elections may be an official candidate.
B. Election codes:
1. Any member may nominate an active member for any office by raising his/her hand at the appropriate time and being recognized by the presiding official. Next, the active members shall cast secret, written ballots for the candidate of their choice. Each active member shall have one vote per office.
2. If 50%+1 cannot be obtained, the candidate with the lowest number of votes shall be dropped from consideration, and the active members shall vote again.
3. In the event of a tie, the ballot will be recast.
E. All officers serve for a term of one year, beginning in the month following elections and ending the month of elections.

VIII. Amendments to the Constitution

A. Amendments to this constitution may be introduced at the conclusion of any meeting. Voting shall occur at the meeting following its introduction, with the amendment taking effect following the Office of Student Affairs approval.
B. Any member may introduce a constitutional amendment at the conclusion of any meeting. At the following meeting, active members shall vote on the amendment, as outlined in the article on voting. If the amendment passes, it shall be sent to the SGA Senate for approval.
C. All amendments are subject to the approval of the SGA Senate.

IX. Accessibility of this Constitution

A. Copies of this constitution shall be made available to anyone upon request.

X. Adviser

A. This organization must retain an adviser at all times. The adviser will be a faculty or staff member of the University and will be chosen by the organization.

XI. Safety Considerations

A. This organization will also abide by the following safety guidelines.
1. No member will use any undue force in any contact activity.
2. Members will not use any weapons in conjunction with The Penn State Sample Organization’s activities.
3. The Sample Organization will abide by the Penn State Department of Health and Safety’s current version of Safety Considerations for Registered organizations.
B. Any violation of stated guidelines is grounds for immediate dismissal from the Sample Organization.